Uitzendbureau 4 Minutes BV attaches great importance to careful and safe handling of privacy-sensitive information of its website visitors, candidates, employees and self-employed persons.
Employment agency 4 Minutes BV has therefore drawn up this privacy statement. 4 Minutes BV handles and secures the personal information entrusted to it extremely careful.
With this privacy statement, 4 Minutes BV gives you insight into how 4 Minutes BV handles your personal data in appropriate situations in accordance with the General Data Protection Regulation (GDPR).
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About us
Employment agency 4 Minutes BV is a temporary employment agency with roots in Twente. From our office at MHTromplaan 8a, 7511JK in Enschede, we supply the best personnel for our customers and the most suitable vacancies for our temporary workers. This privacy statement applies to 4 Minutes BV 4 Minutes BV is a controller within the meaning of the GDPR and therefore has control over the processing of personal data and determines the purpose and means of the processing. 4 Minutes BV sometimes engages other companies to perform services for it. In these situations, 4 Minutes BV remains responsible for the processing of your personal data. 4 Minutes BV makes contractual agreements with these companies about the handling of your personal data, so that your privacy is guaranteed.
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Technical information
When you visit our website, the website automatically collects information about the (devices of) our visitors. This concerns, for example, information with which device the website is visited, the IP address of your device, the IP address of your Internet Service Provider, the operating system you use, date and time of your visit, the internet address of the website. from which you were linked directly, the pages you visited and the information you viewed on the website, the geo-location where you are located and the material you submit to and download from the website. We use this technical information to manage the website and to improve the quality and effectiveness of our website.
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Cookies
Employment agency 4 Minutes BV uses cookies and web statistics. This way we are able to see how visitors use our website. This allows us to better adapt our website to the usage preferences of our visitors.
Cookies are small pieces of information that are stored on your computer. On a subsequent visit to our website, these small pieces of information are recognized, which makes your visit easier.
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When do we collect your personal data?
In the following cases we are allowed to store and process your data
- If you have given 4 Minutes BV permission to process your personal data for one or more specific purposes.
- If the processing is necessary for the performance of a contract to which you are a party, or to take steps at your request prior to entering into a contract.
- If processing is necessary to comply with a legal obligation that rests on 4 Minutes BV.
- If the processing is necessary to protect your or someone else's vital interests.
- If the processing is necessary for the performance of a task in the public interest or of a task in the exercise of public authority entrusted to 4 Minutes BV.
- If the processing is necessary for the representation of the legitimate interests of 4 Minutes BV or of a third party, except when your interests or the fundamental rights and freedoms that require the protection of your personal data outweigh those interests
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Why do we collect your personal data?
Your personal data will be used to provide the HR services offered to you in the best possible way, including temporary employment, secondment, mediation, payroll, salary administration, personnel management, personal development & employability and recruitment & selection. 4 Minutes BV uses your data for the following purposes:
- Bringing supply and demand together in the labor market.
- To inform you about interesting offers of products and services from 4 Minutes BV and third parties.
- To register and process hours worked in our salary system.
- To be able to assess your suitability and availability in connection with a mediation for permanent or temporary work or an assignment, whereby use can also be made of test results.
- Approach you for commercial offers, newsletters and promotions that may be of interest to you, only if you have registered for this (opt-in).
- To enter into and maintain an employee or personnel/mediation relationship with you and to carry out the relevant administration for this.
- To fulfill our reintegration obligations and to comply with (the government-imposed purpose) of helping people with a great(er) distance from the labor market to find work.
- To be able to record an assignment with the client in an agreement with the client and to maintain and fulfill the agreement with the client.
- Process data on behalf of our clients in the context of a pre-employment screening.
- To promote your personal development and employability, including training, education and testing.
- For management purposes including management information, providing internal controls and business safety and conducting audits and auditing.
- Quality purposes such as certification.
- Apply for subsidies, premium discounts, etc.
- If we have entered into an employee or personnel/mediation relationship with you, for legal and regulatory compliance, including but not limited to identification, labor law, tax and social security law, anti-fraud and national and international sanctions laws.
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What personal data do we collect from you?
If you are a job seeker, candidate, seconded, (temporary) employee, independent entrepreneur and/or business relation of 4 Minutes BV, Uitzendbureau 4 Minutes BV can process the personal data below. You are responsible for ensuring that the personal information you provide is correct and up to date.
Job seeker or candidate
- Name and address details, e-mail address, telephone number and other contact details
- Birth data, age, gender.
- Curriculum vitae (CV), information about education, internships and work experience.
- Data about training and education and/or tests that you have followed or done yourself or through us.
- Availability and leave data
- Other data that (may) be important in the context of the assessment of the suitability of the candidate, for example references and certificates and data regarding work experience
- Other content that you introduce yourself (video, photos) on a voluntary basis
- Data other than those mentioned above, the processing of which is required pursuant to or necessary for the application of the law
Seconded, (temporary) employee and self-employed person If you can start working/work/have worked for Uitzendbureau 4 Minutes BV or its clients, 4 Minutes BV will process the following data:
- Name and address details, e-mail address, telephone number, bank and/or giro account number and other contact details
- Birth data, age, gender *Curriculum vitae (CV), information about education, internships and work experience
- Data about training and education and/or tests that you have followed or done yourself or through us
- Availability and leave data
- Nationality, BSN & proof of identity (copy of proof of identity), any work permit
- Data in the context of a pre-employment screening
- Data regarding the nature and content of previous employment services, as well as regarding their termination
- Other data that (may) be important in the context of the assessment of the suitability of the candidate, for example references and certificates and data regarding work experience
- Other data related to personnel, salary and absenteeism registration
- On a voluntary basis, other content with which you introduce yourself (video, photo)
- Data other than those mentioned above, the processing of which is required pursuant to or necessary for the application of the law
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Third parties
Uitzendbureau 4 Minutes BV can pass on your personal data to other entities of 4 Minutes BV], its clients, subcontractors (for example data processors) who provide services or carry out assignments on behalf of 4 Minutes BV, suppliers, government agencies and other business relations. And in all other cases in which we can be obliged to do so, for example by a court order or a court order. The provision of personal data takes place on the basis of a legitimate interest, legal obligation and/or for the execution of the agreement in accordance with the purposes as stated under "Why do we collect your personal data?". Your personal data may be transferred outside the Netherlands. 4 Minutes BV] has taken the necessary measures to ensure that the personal data transferred is adequately protected.
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Your rights
We value that you can easily exercise your rights with regard to the processing of your personal data. If you wish to make use of one of the rights you are entitled and mentioned below, you can contact us as described below.
View and/or change data
You can contact us at any time via info@4minutes.nl or request 053-785 0731 or by letter to MH Tromplaan 8a, 7511JK in Enschede to indicate which (categories of) data we process from you, for what purposes this is done, from which source the data comes and which retention periods are set by us. used. In addition, you can contact us at any time to supplement, correct or delete your data. In the unlikely event that we have provided incorrect personal data about you, we will rectify this. We will notify you when we have changed your personal information.
Restrict processing of your data
If you do not agree with the content of the data we hold about you, you can submit a request to temporarily restrict the processing of your data. We will then wait to distribute your data until it is in order again in your opinion. You can request a restriction of processing at any time via info@4minutes.nl or 053-785 0731 or by letter to MH Tromplaan 8a, 7511JK in Enschede.
When we restrict processing of your personal data, we will notify you.
Right to transfer data
You can request the personal data we hold about you in a structured, commonly used and machine-readable form via info@4minutes.nl or 053-785 0731. You are completely free to transfer this information to a third party.
Right to be forgotten
If you no longer wish to use our services, you can request the removal of all your personal data. You can contact us at any time via info@4minutes.nl or request 053-785 0731 or by letter to MH Tromplaan 8a, 7511JK in Enschede to delete all your data.
You can also revoke any consent you may have granted to process your data at any time. We will stop processing your personal data for which you have given permission. However, withdrawing your consent does not affect the processing that has already taken place.
Procedure, response time and costs
We try to handle your requests as mentioned in this chapter as quickly as possible, but at the latest within one month. We are required to verify your identity before your requests can be fulfilled. In principle, your requests will be processed electronically, unless this is not possible or you request otherwise. In principle, we will not charge you any costs for handling your aforementioned requests, unless your requests are excessive, manifestly unfounded or if you request additional copies with the right of access.
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Security
Uitzendbureau 4 Minutes BV does everything it can to optimally protect your personal data against unauthorized use. We do this on the basis of physical, administrative, organizational and technical measures. For example: only authorized persons have access to the data. If and insofar as data is provided to data processors who provide services or carry out assignments on its behalf, 4 Minutes BV has agreed with them that they also optimally protect the personal data.
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Storage period
Uitzendbureau 4 Minutes BV does not store personal data longer than is necessary for the purpose of the processing and in accordance with the statutory retention periods.
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Questions, comments, complaints or (suspected) data breach
If you have any questions, comments or complaints about the protection of your personal data 4 Minutes BV, you can contact us in writing or by e-mail at info@4minutes.nl or MH Tromplaan 8a, 7511JK in Enschede.
If you do not agree with the use by 4 Minutes BV of your personal data, you can also submit a complaint to the Dutch Data Protection Authority.
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data breach
If there is a (suspected) data breach, we request that you report this immediately via info@4minutes.nl
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modifications
Uitzendbureau 4 Minutes BV reserves the right to adjust or change this privacy statement. None of the provisions of the privacy statement is intended to establish any obligation or agreement between 4 Minutes BV and a data subject.
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Other provisions
Dutch law applies to the provisions of this privacy statement and all disputes arising from it.